Customer Agreement & Service Guidelines

Overview of This Customer Agreement and Guidelines

Royal Glow Cleaning Services, LLC

1. Satisfaction Guarantee

We take pride in delivering superior service. If you are not satisfied with your cleaning, please notify us within 24 hours of the original appointment. We will promptly arrange a complimentary re-clean of the area in question.

We do not offer discounts or refunds for completed cleanings; our commitment is to return and correct the service.

2. Business Hours

Monday–Friday, 8:00 a.m. – 6:00 p.m. PT. Messages outside business hours will be answered the next business day.

3. Service Preparation

Please tidy floors, countertops and tables, and remove dirty dishes before our arrival. If you would like us to handle tidying/organization, let us know in advance — an additional fee may apply.

4. Arrival Window & Access to Property

We provide an arrival window and notify you of delays by phone/text. If you will not be home, please provide clear access instructions (lockbox, garage code, etc.). Royal Glow does not retain physical keys and is not responsible for remotely unlocked properties.

5. Cleaning Time & Scope

We normally work on a flat-rate (by the job) basis to ensure transparent pricing and consistent quality, but hourly rates are also available when appropriate or upon client request.

If the scope is reduced without prior notice, the original rate still applies.
If conditions differ significantly from the estimate, pricing may be adjusted with your approval.
Renovations or changes in the property may alter time and price.

6. Dusting & High Areas

On the initial Deep Clean we carefully move items on accessible surfaces for thorough dusting/wipe-down. On recurring visits we prioritize accessible areas. We use step-ladders up to two steps and extension poles; fragile or wall-mounted items beyond safe reach are not moved.

Please remove or store fragile, valuable, or sentimental items in advance — especially for the first cleaning.

7. Service Limitations & Add-Ons

We do not provide:

  • Ironing
  • Hazardous/biohazard cleanup (animal waste, mold, asbestos, pest infestations)
  • Tall ceiling fixtures or unreachable areas
  • Carpet/upholstery cleaning (unless specifically included)

Add-ons must be requested in advance so we can adjust time, team, and supplies (for example: inside oven, inside fridge, wall washing, laundry, dishwashing, decluttering, organizing).

8. Pets Policy

We love pets! For safety, we do not handle pet waste, move litter boxes, or accept liability for pets during service. Please secure pets for their comfort and our team’s safety.

9. Home Temperature / Climate Control

Please maintain a comfortable indoor temperature. Extreme heat or cold may impact service quality.

10. Valuables & Damage Policy

Please secure fragile, valuable, and irreplaceable items. In the rare event of damage, we will notify you immediately and work toward a fair resolution. Royal Glow is not liable for damages caused by pre-existing wear and tear; improper installation or unstable fixtures; or age/weather deterioration. Damage must be reported within 3 days of service.

Delicate Surfaces: some unsealed or untreated surfaces (for example: unsealed marble, raw brass, unfinished wood) can stain or scratch during normal cleaning. By requesting cleaning of such surfaces without protective finish, the client assumes responsibility for possible changes.

11. Payment Terms

Payment is due on the day of service.

  • A valid debit or credit card must remain on file for all clients.
  • After each cleaning, an invoice will be sent to the client on the same day.
  • Payment must be completed through the invoice by the end of the service day.
  • If the invoice is not paid by the end of the service day, the remaining balance will be automatically charged to the card on file on the next business day.
  • A 2.99% processing fee applies to all card payments.

12. Booking Deposit

To reserve an appointment, a 50% deposit of the estimated total is required at the time of booking. The remaining balance is due on the day of the first cleaning service as outlined above. Deposits are applied toward your final invoice and are non-refundable for cancellations with less than 24 hours’ notice (see Cancellation Policy).

13. Skip Fees (Missed/Skipped Visits)

Skipped visits require extra time on the next service and incur an additional fee to restore the home to standard:

  • Weekly: +$15
  • Bi-weekly: +$30
  • Monthly: +$45

Extended gaps may require a new estimate or a one-time deep clean rate.

14. Cancellations, Rescheduling, Lockouts & No-Shows

  • Changes made 48 hours or more in advance: no fee.
  • 24–48 hours’ notice: 50% fee.
  • Last-minute cancellations (same-day) or no-shows: 100% of the service price.
  • No access/lockout on the scheduled day: 100% of the service price.

15. Pausing or Ending Services

You may pause or cancel recurring services with at least 2 weeks’ written notice. Pauses longer than 2 months may require a new estimate before resuming.

16. Annual Price Review

Rates are subject to change. A standard 3.5% annual increase may be applied to reflect labor and operational costs. Clients will be notified in advance.

17. Employee Non-Solicitation

Clients agree not to directly hire or solicit Royal Glow employees for services outside the company. Violation results in a $2,500 fee and immediate termination of services.

18. Tipping Policy

Tipping is optional and never required. If you wish to tip, you may do so when paying through the invoice or in cash directly to the team.

19. Digital Media & Marketing

We may occasionally take photos of cleaned spaces (excluding personal or identifying details) for training or promotional purposes. By accepting this agreement, you consent unless you opt out in writing.

20. Safety & Equipment Policy

For health and safety, our staff does not move heavy furniture, use ladders above two steps, or perform hazardous cleaning (mold, asbestos, infestations). Our team provides cleaning tools and eco-friendly products, unless otherwise agreed.

21. Hygiene Protocols & Confidentiality

To prevent cross-contamination, we follow strict color-coded cloth protocols: Red for bathrooms; Blue for dusting/common areas; Green for kitchens. All products used are eco-friendly unless otherwise agreed. If the client requires specific or allergy-sensitive products, they must provide them and inform our team in advance.

All client information, property details, and access codes are kept strictly confidential. Our staff signs confidentiality agreements to ensure privacy.

22. Holidays & Weather

Services scheduled on major holidays may be rescheduled. Severe weather may cause delays or rescheduling.

23. Health / Illness Policy

For the safety of our staff and clients, please notify us to reschedule if someone in the household has a contagious illness. We reserve the right to postpone service to protect our team.

24. Minimum Service Fee

A minimum service fee may apply for very small spaces or micro-tasks (for example: studios, partial cleanings). We will inform you at booking if this applies.

25. Communication Policy

To ensure clarity, quality, and consistency of service:

  • All requests for additional services, changes in scope, or special instructions must be communicated directly to Royal Glow Cleaning’s office through our official channels (phone, email, or text message).
  • Clients may not request extra services or make changes directly with individual team members during service.
  • Any add-ons, changes, or special requests must be approved and scheduled by the office prior to the service date to ensure proper planning of time, supplies, and team members.

This policy exists to avoid loss of information, ensure that all requests are properly recorded, and guarantee that services are performed to the client’s expectations.

26. Modifications to Terms

Royal Glow Cleaning may update these terms. Clients will be notified of significant changes. For questions, contact: contact@royalglowcleaning.com.

Helpful Links

Recommended external resource: EPA Safer Choice Program